01
Job workspace
One page per job with property details, documents, site data, drafts, review status and full history.
All case studies
4× more reports on time.
Automating a valuation firm’s back office.
A property valuation firm was turning down work because its back office couldn’t keep up with its field team. Sixth Gear automated report production around the valuer’s judgement. In a four-week pilot, the time from site visit to approved draft fell from 6 days to under 1.
Results · four-week pilotBefore → with Sixth Gear
<1 day
Site visit to approved draft
vs 6 days before74%
Reports delivered within 3 days
vs 18% before25 min
Typing time per report
vs 3.5 hours before2×
Projected monthly capacity
vs ~140 reports before01 / The pain points
Reports were the bottleneck.
Site engineers could visit more properties than the office could turn into reports.
- 01
Turnaround missed what clients expected.
Banks wanted reports in 3 days. The firm averaged 6, and some jobs ran past 3 weeks.
- 02
Every report was retyped by hand.
A preparation team rebuilt each report from documents, paper site notes and a spreadsheet into fixed bank formats that can’t be changed.
- 03
The office capped growth.
Site engineers could visit more properties than the office could turn into reports.
- 04
High cost per report closed off a market.
Some banks pay fixed rates below the firm’s production cost, so that work was declined.
- 05
One error could end a career.
A valuer’s signature backs loans worth many times the firm’s revenue, so speed could never come at the cost of accuracy.
- 06
Software had failed them before.
Past IT projects cost money and never delivered, so trust mattered more than price.
02 / What we built
Report production, built around the valuer’s judgement.
The system does the typing and the arithmetic. The valuer keeps every decision that needs a professional.
02
Guided site capture on a phone
Measurements, construction details, GPS and photos, with areas calculated on the spot and gaps flagged before the engineer leaves.
03
Valuation engine
Applies the firm’s own approved rules for land, building, depreciation and every value a report needs. The valuer sets the judgement inputs.
04
Reports in any client format
Generates a draft in any bank, public-sector or private template from the job data, photos and standard wording.
05
Management dashboard
Active, due, delayed and pending-review jobs by person and stage, so nobody has to chase.
Nothing is signed or sent automatically. Every report stays a draft until a qualified valuer reviews and approves it.
03 / Results from the pilot
Twice the output, same team.
The system ran alongside the old process on 85 live jobs over four weeks, so every output could be checked against the manual version.
Pain pointBeforePilotImprovement
Site visit to approved draft6 daysunder 1 day
Reports delivered within 3 days18%74%
Typing time per report3.5 hours25 minutes
Owner review time per report40 minutes12 minutes
Calculation differences vs. manual reports—0 of 85
Projected monthly capacity~140 reports~280 reports
0 of 85
Calculation differences against the manual reports, checked side by side on every live job in the pilot.
2× capacity
Projected monthly output rises from ~140 to ~280 reports with the same team, so work no longer has to be turned away.
12 min
Owner review time per report, down from 40, while every report still waits for a qualified valuer’s approval.
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